Ensure team safety and compliance with a leading visitor management system.
Track who enters and leaves your office to stay GDPR compliant, maintain accurate occupancy records for fire and evacuation requirements and, above all, keep your team safe and secure.
Visitors can easily sign in and out online, making the process simple and efficient, avoiding busy reception areas and delays in meeting with their host.
In emergencies, use the Back Office Suite to see who is in the building during fire drills or other crises. Simply generate an evacuation roll call instantly from any internet-connected device to confirm everyone is safe.
Book a free demo now! Discuss how to install a comprehensive visitor management system and explore the features of our various systems to see which one is right for you and your business
Advantages of Our Visitor Management System
Meet compliance requirements
Accurate visitor records
Seemless visitor registration
Export visitor data for compliance
Simple visitor sign-in system
Streamline operations
Scale across your workplace
Simple to use
Reduce admin pressure
Staff management
Visitor arrival notification
Staff sign-in automation
INTUITIVE TOUCH SCREEN
Enable your visitors to sign themselves in, making obtaining their information much simpler.
GDPR COMPLIANCE
A secure online portal obtains and stores their information to ensure GDPR guidelines are followed.
CUSTOMISABLE INTERFACE
Make your visitor management stand out and customise your interface to fit with your business branding.
How Do Digital Workplace Visitor Management Software Systems Work?
Digital visitor management systems enhance your visitor’s experience by simplifying and secures the check-in process, with a simple visitor sign-in system to streamline their visitor experience, providing a seamless visitor and employee experience.
Features like pre-registration and badge printing help businesses manage visitors efficiently.
These solutions store visitor details, such as names, contacts, and companies, in one central system to support security and identity management. Covering all visitor types, visitor id badges with customizable visitor profiles can be produced to automate your seamless visitor experience.
They also provide visitor analytics, offering insights into trends and interactions on-site, manage building access and provide accurate information for fire and evacuation compliance.
Real-time visitor data helps businesses improve the visitor experience and make informed decisions to ensure sufficient resources are available and automate your visitor journey.
These systems streamline check-ins, improve security, and create a more productive workplace.
Benefits of Visitor Management Systems and Check-in Software / Systems
Modern visitor management software helps businesses maintain safety and security on their premises. They simplify check-ins and allow you to track visitors digitally, replacing the need for old-fashioned visitor books.
Professional First Impressions
Visitor registration systems help create a strong first impression. Customised welcome screens and check-in kiosks allow you to greet visitors with tailored messages, ensuring they feel valued and appreciated.
Using an iPad or kiosk for check-in ensures the process is quick and efficient. Automating registration saves time on administrative tasks, giving receptionists more freedom to focus on greeting guests.
With some systems offering mobile access and remote visitor registration and sign in visitors can register before they arrive at your facility, reducing visitor wait times and further streamline your visitor experience.
Workplace Security
Facility management plays an important role in visitor management systems, with workplace security being a top priority for many organisations. Visitor registration systems provide real-time data, making it simple to track visit history. This helps organisations manage their premises, protect staff and visitors, and maintain an audit trail for accountability.
Visitor tracking systems monitor who enters and exits a building, sending notifications when someone arrives or leaves to ensure everyone is accounted for. They can also store visitor information and create reports, making it easy to keep a record of who has been onsite and when.
Visitor management systems help organisations follow health and safety rules, security measures, HR policies, and data privacy laws.
Office Productivity
A visitor management system can simplify workflow management in the workplace. Automated check-ins save time on admin tasks, reduce paperwork, and keep everything organised. Real-time analytics provide insights into visitor interactions, helping businesses make informed decisions to improve the visitor experience.
Streamlined processes and communication save time, money, and resources while improving efficiency and productivity. These systems also help organisations manage their premises effectively, comply with regulations, and strengthen security.
Features like badge printing, online pre-registration, and visitor analytics can make the system even more effective and improve control over who enters the premises.
Brand Image
A cloud-based visitor management system lets businesses create a personalised welcome screen for visitors, complete with their logo and branding. This ensures a consistent brand image and shows the business is modern and professional and in control of access and management of their personnel safety and security.
Customising the check-in process can improve visitor satisfaction and increase onsite safety. With features like visitor identification and tracking, businesses can store details such as names, ID numbers, photos, and unique visitor IDs. This ensures that only authorised individuals gain access, keeping the business secure and deterring potential intruders.
Our Visitor Management Solutions
Our Visitor Management Solutions provide secure and efficient identity verification for everyone entering the premises. They support contractor and employee verification while ensuring a smooth experience for guests. Key features include:
- Visitor sign-in
Visitors can check in ahead of time at a kiosk or on a tablet in the reception area, reducing the workload for front desk staff.
- Quick registration and deregistration
Guests can check in and out without long waits or complicated processes, creating a seamless and welcoming experience. With QR code functionality, visitors can simply scan their QR code, and a pass is printed automatically.
- Automated invitations and preregistration
Employees can send email invites to visitors, automatically preregistering them at reception.
- Identity verification at reception
Easily confirm a visitor’s identity to ensure they are authorised to enter.
- Support for Mobile Access and Management
A mobile invite or QR code can allow visitors to pre-register to attend your facility, enhancing their visitor experience. This same solution can provide an up-to-the-minute register of everyone in the building, an ideal solution to the need for a fire evacuation register.
Key Visitor Management Features
Some of the basic features of a visitor management app or system include:
- Facial recognition
- Contactless sign in process
- Pre-register guests
- Online portal
- Print visitor badges
- Data privacy
- Track and trace reporting
- Contractor management
- Questionnaires
- Cloud Hosted, manageable from any mobile device
- Integrate with access control to ensure your visitors access is limited
- Connect with your room booking software to guide visitors to their host
Why Zexi Is the Perfect Partner for Your Visitor Management Needs
With 30 years of experience in technology, Zexi offers expert visitor management solutions. Our products are designed to improve security, streamline check-ins, and enhance customer experiences.
Our cloud-based software is easy to use and can be tailored to fit your business needs. It includes features like pre-registration, badge printing, and visitor analytics, allowing real-time monitoring of visitor activity.
We provide full training and customer support to help you get the most out of our solutions. Our experienced team will guide you through implementation and ongoing management.
Frequently Asked Questions
Have a question in your mind?
Why is visitor management important?
Efficient visitor management processes help organisations create a safe and secure environment. A visitor management system or app ensures only authorised individuals can access the premises, improving overall security. These systems also streamline the check-in process, making it quicker and more efficient for visitors while improving their experience.
Keeping detailed visitor logs helps businesses comply with government regulations and industry standards. It provides an audit trail of all visitors, which is essential for maintaining security and meeting compliance requirements.
How to choose the best visitor management system?
Choosing the right visitor management system depends on your organisation’s needs. Consider factors like budget, usability, and the features required.
Pick a system that is cost-effective, user-friendly, and customisable to fit your operations. Check if the provider offers strong customer support, training, and tools for ongoing management.
Zexi offers efficient and secure visitor management solutions tailored to your needs. Contact us to learn how we can help create a secure and streamlined office management system for your business.
What is visitor attraction management?
Visitor attraction management focuses on maximising the potential of tourist sites. This involves increasing visitor numbers, improving customer experiences, and creating memorable visits. It also includes planning marketing campaigns, developing products and services that meet customer needs, and managing daily operations. The goal is to ensure attractions are profitable and sustainable and provide excellent experiences.
Success depends on understanding your customers. Know why they visit, what they expect, and how to deliver an unforgettable experience. Understanding the type of visitor, including their preferences and motivations, is essential for tailoring services and meeting expectations. Using a reliable visitor management system and staying informed on industry trends helps ensure attractions meet customer needs and encourage repeat visits.
A tailored visitor management system can help businesses succeed. Tools like pre-registration and access control systems allow organisations to collect customer data and deliver the best experiences. A visitor sign in app further streamlines the process, ensuring a seamless and efficient check-in experience.
