In cooperation with industry-leading software, our comprehensive managed print services are designed to monitor, measure and manage network-wide document output, making it easy to track your company’s print usage and print volumes in a detailed manner, whether you use, Ricoh, Canon, Xerox of other brands.
With the right Managed Print Software read on to find how you’ll be able to better control print costs, make cost savings, reduce waste and improve business processes, all whilst ensuring your print technology supports your company print needs, with smes and corporate companies making substantial savings with an review of their current inrastructure.
Efficient Managed Print Solution:
- Automation will enable direct output to the most efficient print device with printing security enabling only you to retrieve your documents
- Consolidate Desktop Printers and larger copier and printers and minimise the number of printers and copiers
- Eliminate unauthorised printing and copying to control costs
- Product document confidentiality with user authentication
- Obtain insight into usage patterns and visibility into your print workflow
- Pull printing from the most cost-effective machines, colour printing only when needed
- Increase device efficiency for the best ROI
- Reduce IT support requirements with MPS Service Level Agreements
Managed print has never been simpler. Coupled with our on-site and remote support, with end-user training, you and your team will be guided through the systems to ensure this digital transformation is a smooth and simple process.
What are Managed Print Services (MPS)?
Managed Print Services (MPS) uses management software to simplify how businesses handle their office printing and document management. It involves outsourcing the upkeep of printers, copiers, scanners, and multifunction devices to a specialist MPS provider. The provider takes care of maintenance, repairs, and supplies, and save your business time and increase productivity and profitability.
What Your Print Provider Should Provide for Your MPS
A managed print services provider will ensure that everything is running smoothly. Working with your IT on the printer or copier aspect of your document and workflow, the will help your business to reduce the cost of wasted down time, and save your business money. It’s common to find wasted desktop printers, when looking at workflow solutions, and your external providers will work with you to ensure key print areas are covered with the right multifunctional devices to suit your document management and workflow needs. Visibility and control, with customer, supplier collaboration, is key to setting up the right print infrastructure, and offer on-site or remote support to lighten the load on your IT team and maximise your investment .
They track printer usage to improve workflows, know exactly how much toner is required and manage supplies like to avoid downtime, and focus on security to protect documents and control access. The best providers adjust your setup as your business grows.
Benefits of Managed Print Services
- Cost Control: MPS reduces the cost of printing with high cost ink or toner, and consumables and by printing less. Taking a more strategic approach and streamlining processes and using cost-effective print setups, making budgets easier to manage.
- Security: It secures sensitive documents with safe printing, cutting the risk of data breaches.
- Efficiency and Productivity: MPS automates processes to enhance productivity and the employee experience.
- Sustainability: MPS cuts waste and promotes greener printing practices.
- Less Stress for IT: A Team of Experts will work with your IT, focusing on your print-related business needs. Managed print service professionals deal with printer problems and work with IT to ensure that they support their printing requirements through on-site and remote support, letting your IT team focus on more important stuff.
- Visibility and Accountability: MPS provides usage reports, helping you track costs and encourage smarter printing, scanning, or copying.
The Components of Managed Print Solutions
MPS solutions include four main parts:
- Needs Assessment: The needs assessment process begins with a thorough inspection of your existing print setup. The provider evaluates the equipment and output along with problem areas to ensure your organisation’s needs stand out clearly.
- Hardware and Software Implementation: Following the assessment the provider suggests suitable hardware and software solutions to help you achieve your business targets. The provider might suggest replacing old equipment with new systems to boost efficiency and reduce expenses.
- Ongoing Management and Monitoring: The print setup undergoes continuous monitoring to ensure smooth operation. The system maintains reliable operation through frequent updates and prompt fixes.
- Training and Support: Both in-person and remote training options along with support services are available to help your team use the solutions efficiently with complete confidence.
Frequently Asked Questions
Have a question in your mind?
What industries use Print Management Services?
Print management solutions serve critical functions in multiple sectors including healthcare, education, legal, finance, manufacturing and retail. Print management services enhance operational efficiency through secure doc management while reducing expenses and optimising resource allocation.
How much does Managed Print Services (MPS) Cost?
Print management services serve critical functions in multiple sectors including healthcare, education, legal, finance, manufacturing and retail. Print management services cater for a wide range of needs and budget and your provider will know the right questions to ask about your print environment before recommending the right print management software for you. Enhance operational efficiency through secure document management while reducing expenses and optimising resource allocation.
How can I measure the success and effectiveness of Managed Print Services in my organisation?
Evaluate MPS success by monitoring cost reductions in paper and toner usage. Review whether improved device uptime has led to fewer work disruptions. Moreover, check how MPS has impacted both workflow simplicity and doc management efficiency. You can also assess MPS’s environmental impact through its reduction of energy use and paper waste.
