Few enjoy this topic (except us), but it’s crucial when your photocopier, printer, scanner, or MFP needs replacement. Options include stapling, booklet making, scanning, and duplex.
With nearly 30 years of experience, we’ll ask you the right questions about workflow, plans, budget, space, and speed and recommend a machine that fits your needs.
What Are Printers Used for in the Corporate Sector?
Printers are essential tools in the corporate world. They help in producing documents, reports, and marketing materials. Companies use printers for internal communications and customer correspondence. They are vital for creating invoices and contracts. Printers ensure that physical copies of important documents are readily available. This reliability supports daily business operations efficiently.
Our Corporate Printing Services
We provide corporate printing services such as:
Managed Print
Our managed print services use top-tier software to monitor and manage document output across your network. This makes it easy to track copy and print activities in detail. You can allocate costs to specific individuals, departments, or groups accurately.
These services help you understand office equipment usage and control document output costs. Managed print has never been simpler. With our on-site and remote support, plus end-user training, you and your team will have a smooth and simple implementation process.
FollowMe print
FollowMe Printing lets users print to a shared queue and pick up their jobs from any enabled device. This keeps printing confidential and reduces waste from uncollected documents. Users can release their jobs from the next available printer if a printer is unavailable without disrupting productivity.
Secure, confidential printing is now more accessible. With our on-site and remote support, along with end-user training, the implementation process will be smooth and simple.
Economical Printing Solutions
The print industry has been actively adopting green printing techniques, with a significant push toward more sustainable methods in recent years. Despite the digital shift, many businesses cannot go completely paperless.
Managed print services help enforce company print policies, reducing wastage by controlling print usage for individual users, departments, or the entire company. Benefits include gaining insights into print usage patterns, reducing paper consumption, printing on-demand, minimising power consumption, and promoting sustainable habits.
With our on-site and remote support, along with end-user training, the implementation process will be smooth and straightforward for you and your team.
Advantages of Printing in Corporate Environments
Printing in corporate environments comes with many benefits. Here are some of the most important ones:
Cost-efficiency
One main benefit of commercial printers is cost efficiency. Even with the initial investment, they often offer lower per-page printing costs, particularly for large volumes.
Quality Printing
Commercial printers consistently deliver high-quality prints. They produce sharp and vibrant outputs, whether it’s intricate graphics or detailed text. This helps businesses maintain a professional image with visually appealing documents.
Speed
Commercial printers are designed for high-speed printing. They handle large volumes of documents quickly. This efficiency saves time for employees. Fast printing leads to higher productivity. It helps meet tight deadlines without stress. High-speed printing is essential for busy corporate environments.
Quality Control
Quality control in printing is critical. It ensures consistency and high standards. Regular checks prevent errors and maintain the accuracy of colours and images. Quality control helps catch and correct issues early, leading to reliable and professional printed materials. Ensuring quality builds trust with clients and reflects the company’s commitment to excellence.
Environmentally Friendly
In today’s environmentally conscious world, commercial printers contribute to sustainability. Many models have energy-saving features, eco-friendly inks, and duplex printing options. These help reduce waste and lower the carbon footprint.
Key Features of Our Corporate Print Solutions
Our corporate print solutions have the following key features:
1. Print Rules and Restrictions
Printing rules and restrictions are important for managing office resources. Set limits on colour printing for cost savings. Define who can print large documents to avoid bottlenecks. Restrict printing during peak hours to reduce strain on devices. Use authentication to track and control usage. Monitor print activities to spot inefficiencies. These measures help maintain an efficient and cost-effective printing environment.
2. Secure Printing
Secure printing protects sensitive information and prevents unauthorised access to documents, which is crucial for maintaining confidentiality. Users authenticate before releasing print jobs, reducing the risk of document theft. Secure printing policies help manage data securely and support compliance with data protection regulations.
3.Print Analytics and Reporting
Print analytics and reporting offer insights into printing patterns. They track usage by department or individual, helping companies manage resources better. Reports can highlight areas of high usage and identify opportunities for cost savings. Print analytics ensure the efficient use of office equipment, and support informed decision-making for print management.
4. Mobile Printing
Mobile printing is convenient. It allows users to print from phones and tablets. This is useful for employees on the go. They can print documents without a computer. Mobile printing supports productivity. It is simple to set up and use. This means less hassle for IT staff. Mobile printing is a modern solution for busy offices.
Corporate Printing Solutions from Zexi: Why We Stand Out
Zexi proudly provides independent audio-visual, video conferencing, and unified communications solutions. We offer digital signage, meeting room solutions, VoIP telephony, and print management. Our services also include support and maintenance.
With 30 years of technology industry experience, we always look ahead. Our in-house engineers simplify complex projects for users. We ask the right questions to help you choose the best solution for your needs.
Contact us to improve your print fleet. We can deliver all-in-one inkjet printers, laser printers, and multi-functional photocopiers. Call or email us to discuss your print needs and learn about our products.
Frequently Asked Questions
Have a question in your mind?
What type of printer is most commonly found in corporate offices?
Laser printers are common in large offices. They are usually more efficient than inkjet printers.
What are the benefits of FollowMe printing?
FollowMe printing offers several benefits. It helps reduce print wastage and allows you to print confidential documents securely, leading to overall cost reduction. Users can enjoy personal printing, delegated printing, and print roaming. The system also provides central management and reporting.
What are the benefits of Managed Print services?
Managed print services offer several benefits. They direct output to the most efficient device and eliminate unauthorised printing and copying. They protect document confidentiality and provide insights into usage patterns. These services also increase device efficiency for better ROI and reduce IT support requirements.
